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<h2 class="element-invisible">You are here</h2><div class="breadcrumb"><a href="/">Home</a></div> <h1 class="title" id="page-title">Meeting the School's Archiving Needs</h1> <div class="tabs"></div> <div class="region region-content">
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<span property="dc:title" content="Meeting the School's Archiving Needs" class="rdf-meta element-hidden"></span><span property="sioc:num_replies" content="0" datatype="xsd:integer" class="rdf-meta element-hidden"></span>
<span class="submitted"><span property="dc:date dc:created" content="2013-01-25T15:46:14+00:00" datatype="xsd:dateTime">Fri, 01/25/2013 - 15:46</span> - <span rel="sioc:has_creator"><span class="username" xml:lang="" about="/users/boss" typeof="sioc:UserAccount" property="foaf:name" datatype="">boss</span></span></span>
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<div class="field field-name-field-projectid field-type-serial field-label-inline clearfix"><div class="field-label">Project ID: </div><div class="field-items"><div class="field-item even">194</div></div></div><div class="field field-name-field-current-stage field-type-taxonomy-term-reference field-label-inline clearfix"><div class="field-label">Current stage: </div><div class="field-items"><div class="field-item even"><a href="/project-stages/2evaluation" typeof="skos:Concept" property="rdfs:label skos:prefLabel" datatype="">2_Evaluation</a></div></div></div><div class="field field-name-field-assigned-priority field-type-number-integer field-label-inline clearfix"><div class="field-label">Assigned Priority: </div><div class="field-items"><div class="field-item even">3</div></div></div><div class="field field-name-field-manager field-type-taxonomy-term-reference field-label-inline clearfix"><div class="field-label">Manager: </div><div class="field-items"><div class="field-item even"><a href="/project-managers/cms" typeof="skos:Concept" property="rdfs:label skos:prefLabel" datatype="">cms</a></div></div></div><div class="field field-name-field-unit field-type-taxonomy-term-reference field-label-inline clearfix"><div class="field-label">Unit: </div><div class="field-items"><div class="field-item even"><a href="/unit/services-unit" typeof="skos:Concept" property="rdfs:label skos:prefLabel" datatype="">services-unit</a></div></div></div><div class="field field-name-field-what field-type-text-long field-label-above"><div class="field-label">What: </div><div class="field-items"><div class="field-item even"><p><b>Description: </b> This project will investigate how best to meet the School's requirements for archiving data</p>
<p><b>Deliverables: </b> A cohesive archival policy for the School's data along with guidence on how this policy may achieved</p>
</div></div></div><div class="field field-name-field-why field-type-text-long field-label-above"><div class="field-label">Why: </div><div class="field-items"><div class="field-item even"><p><b>Customer: </b> School</p>
<p><b>Case statement: </b> The report produced by <a href="https://devproj.inf.ed.ac.uk/project/show/149">https://devproj.inf.ed.ac.uk/project/show/149</a> concluded that the School's current approach to archiving was no longer appropriate and that investigation should be carried out on how best the School's archiving needs could be met. This project will carry out that investigation. This project will conduct that investigation and in addition formualte and publicise a policy on when it is permissible for personal information such as home directories to be retrieved from archive.</p>
</div></div></div><div class="field field-name-field-when field-type-text-long field-label-above"><div class="field-label">When: </div><div class="field-items"><div class="field-item even"><p><b>Status: </b> </p>
<p><b>Timescales: </b>Identifying the requirements and constraints which an archiving solution for the school needs to meet may take some time given the many different contributers to those requirements. Allow a week for this. Identifying archive methods and evaluating how they meet the needs of the School may also take up to two weeks. Categorising and assigning ownership of data and engaging those owners in initiating the archiving process will take a considerable amount on time (just how much depends on how much data we are dealing with and how many separated owners) but much of this work can be done by CSOs.</p>
<p><b>Priority: </b> High. Archiving of data in an appropriate way is vital for the School and is something that is just not happening at the moment</p>
<p><b>Time: </b> 3 weeks</p>
</div></div></div><div class="field field-name-field-how field-type-text-long field-label-above"><div class="field-label">How: </div><div class="field-items"><div class="field-item even"><p><b>Proposal: </b> </p>
<p><b>Resources: </b> </p>
<p><b>Plan: </b> </p>
<ol><li>Formulate specification of School's archiving needs
</li><li>Quantify data needing archived<br /></li><li>Survey available archiving methods/services and assess best fit for 1) and 2)
</li><li>Produce and implement plan/policy for migration or initiation of data archiving
</li></ol></div></div></div><div class="field field-name-field-effort-estimate field-type-text field-label-above"><div class="field-label">Effort estimate: </div><div class="field-items"><div class="field-item even">3 weeks + CSO time</div></div></div><div class="field field-name-field-other field-type-text-long field-label-above"><div class="field-label">Other: </div><div class="field-items"><div class="field-item even"><p><b>Dependencies: </b> Familiarity with the School's data</p>
<p><b>Risks: </b> We greatly increase the chances of losing vital data if we do not address this issue urgently.</p>
<p><b>Milestones</b></p>
<table><th>Proposed date</th>
<th>Achieved date</th>
<th>Name</th>
<th>Description</th>
<tr><td>19/8/2013</td>
<td></td>
<td>Identify needs</td>
<td>Identify the archiving needs of the School</td>
</tr><tr><td>26/8/2013</td>
<td></td>
<td>quantify data</td>
<td>Estimate the amount of data (both existing and potential) needing archived</td>
</tr><tr><td>9/9/2013</td>
<td></td>
<td>Identify methods/services</td>
<td>Identify and characterise the archiving services we can potentially make use of</td>
</tr><tr><td>23/9/2013</td>
<td></td>
<td>Plan implimentation</td>
<td>Produce plan for implementation of new archiving strategy and implement</td>
</tr></table></div></div></div> </div>
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